WorkPlace Time | Paramount Technologies

WORKPLACE TIME



Eliminate bottlenecks and improve invoicing efficiency for reduced billing cycle times

WorkPlace Time is a powerful web-based timesheet solution that makes it easy for billable professionals to report their time in an efficient and timely manner. The faster that time is billed to clients often has a direct impact on the collectability of the time and can have a dramatic effect on the profitability of the entire firm.

Benefits
Eliminate error-prone paper-based processes Streamline time processing with auditable web-based entry, approval and posting Standardize and enforce time entry policies and increase compliance Reduce processing costs Reduce billing cycles Ensure prompt submission of timesheets Improve profitability by billing clients based on actual time Eliminate repetitive manual tasks and allow resources to focus on strategic responsibilities
Powerful User Time Entry
WorkPlace Time offers a user-friendly, web-based way to submit timesheets from any location. Fully integrated with WorkPlace Project, WorkPlace Time can track time by project, phase or activity level. Employees can manage and track billable and non-billable time and create multiple billing rates, and they can enter their own timesheets and have them routed automatically for approval. They can attach any number of supporting documents and can include unlimited free-form comments to provide detailed explanation behind a time entry. A flexible and easy-to-use internet search system helps users find the data they are looking for quickly, and on-line context-sensitive help is available at all times. Complete Active Directory integration and compliance.

Configurable User Interface
Administrators can control each user’s entry and access to fields by creating employee-specific field templates that can hide fields, make them read-only, show default values, make them required, or limit what is selectable within a field. Based upon the setup of the employee, templates and filters, a user can only access the information you allow them to, and your business rules are enforced throughout the process.

Approval Routing
WorkPlace Time includes an easy-to-use approval interface that even the casual system user can operate with little training. The approval screen makes it easy for managers to quickly review the timesheets in their queue. On-line drill-down options allow approvers to review timesheets at a summary or detailed level. Approvers can click within their notification messages to open the easy-to-use approval system, preloaded with the items in their queue. Email notifications ensure timely approval and employee event notification through an entirely paperless system.

Configurable Approval Control
WorkPlace Time offers configurable business rule-driven application functionality that can be tailored to how you do business using a flexible, easy to administer approval routing system based on your business rules. The approval system can handle any approval structure and organizational hierarchy. The configurable Rules Engine controls and routes each timesheet cell to different approvers based on Project, Project Class (Project, Phase or Activity), Cost Category, Cost Category Class, Contract, Employee, Bill Type, Pay Code, Department and many other criteria. Non-Financial Lists allow approval rules to be based on a list of values, not just a single value. You can enforce departmental, divisional and corporate approvals with multilevel approval lists, and there is no limit on the number of levels of approval.

Comprehensive Status Monitoring
A simple and intuitive user dashboard concept enables employees to see their current activities at a glance. Employees and approvers can view the status of a timesheet on-line and in real-time throughout its lifetime from entry to approval to final processing. Employees and approvers can receive email-based alerts and reminders for Pending Approvals, Approved, Disapproved and Processed enabling them to keep as informed as desired. Approvers can be notified of missing timesheets. Intuitive Navigation Controls allow for easy viewing of current and archived timesheets. Administrators can add custom reports and enable controlled report access by user.

ERP System Integration
WorkPlace Time incorporates time entry interfaces that enable you to work in a real-time environment and leverage your investment in your existing accounting or ERP system and allow the finance department to capture personnel costs associated with a person, department, or business unit. After entering, employees have timesheets routed for approval and processed as accounts payable transactions. Integration with your Accounts Payable system - including Dynamics GP Project Accounting - gives you control over your time allocation with the ability to route timesheets through approval based on project, project class, cost category, cost category class, contract, employee, bill type, pay code, amount, reimbursable and department just to name a few. Integration with your Accounts Receivable system enables you to load approved timesheets and promptly generate billing invoices.

Enhanced Sarbanes-Oxley Compliance
Under Section 404 of Sarbanes-Oxley, companies must document all internal processes that could affect the bottom line. These can include the flow of work related to travel expenses, accounts payable, procurement and even quality assurance. Sarbanes-Oxley also demands that companies identify possible risks - such as the potential for fraud or substandard parts, create controls to mitigate each threat, and document those controls. Automatic archiving of processed timesheets ensures availability of an audit trail.

Designed for Enterprise-Wide Compatibility
WorkPlace Time is written entirely in Microsoft .NET making our web-based functionality easy to deploy across the entire enterprise.