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| RFQ Portal |
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| Overview |
WorkPlace RFQ Portal is a hosted solution that provides
full procurement Request for Quote capability from a
secure offsite server without compromising internal network security or adding additional
IT resource requirements. WorkPlace RFQ Portal is offered as a “Software as a Service”
option for WorkPlace eProcurement and is priced on a subscription basis.
RFQ Portal resides offsite on a secure server and all communications between the WorkPlace application and
the RFQ Portal are via a secure SSL link. Your approved vendors can respond to your RFQ with a simple click on a link
automatically emailed to them by RFQ Portal. RFQ Portal automatically synchronizes these
RFQ bids with WorkPlace via the secure SSL link without the vendors accessing your internal network.
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| Feature Description |
You determine which vendors and vendor representatives are authorized to bid on your RFQ.
When processing the RFQ, WorkPlace assigns and displays a uniquely generated RFQ number
for each recipient vendor.
When the RFQ is submitted to the vendor(s), each authorized vendor representative receives an email with a link
to the portal. Once logged in, the vendor representative can select any open RFQ they are authorized to bid on,
then select each line and fill in their information. As each line in the RFQ is responded to, a green
checkmark is helpfully displayed in the “Replied” column.
WorkPlace automatically, transparently and securely synchronizes the data from the
RFQ Portal with the data on your own WorkPlace server.
The WorkPlace Administrator can configure how frequently this synchronization occurs. With
synchronization, RFQ information provided by the vendors is integrated into the RFQ session, and any
changes to vendor representatives’ profile information is transferred and synchronized with
WorkPlace.
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| Rackspace® Hosting |
WorkPlace RFQ Portal is hosted at Rackspace, a leader in managed hosting serving over 70,000 customers.
Paramount Technologies selected Rackspace for their commitment to Fanatical Support® and their state-of-the-art
high-availability, security, redundancy and backup capabilities for WorkPlace RFQ Portal.
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| Benefits of WorkPlace RFQ Portal |
WorkPlace RFQ Portal streamlines and simplifies the RFQ process within a secure environment that reduces demands on IT and purchasing administration:
- Secure Internal Network:
The internal network on which WorkPlace resides need
not be exposed to the internet
- Secure, Highly-Available RFQs:
Portal site is hosted at a secure and reliable offsite location
- Secure Communications:
WorkPlace communicates with the portal via a secure SSL link
- Universal Accessibility:
Portal site that the vendors reply to is accessible by any browser and most mobile phones
- Common Vendor Interface:
Vendors can reply to RFQs across multiple companies via a single dashboard
- Easier Vendor Administration:
RFQs can be sent to multiple contacts within a vendor/supplier organization
- Easier RFQ Administration:
Vendors/suppliers manage their own passwords and can reset passwords, if they are forgotten
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