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| ENCUMBRANCE MANAGEMENT |
| Interface to Dynamics GP Encumbrance Management | | |
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The WorkPlace Encumbrance Management interface makes WorkPlace Requisition
compatible with the Encumbrance Management functionality in Dynamics GP.
Dynamics GP Encumbrance Management is used primarily by public sector and
not-for-profit organizations. This Microsoft module allows obligations for good,
materials and services that have been ordered but not received to be "encumbered".
It helps prevent overspending by ensuring that total actual expenditures plus
related open purchase orders do not exceed budgeted amounts. Amounts are
encumbered when a purchase order is generated and unencumbered when the purchase
order is invoiced.
The WorkPlace Encumbrance Management interface extends GL Budgets into requisition entry, approval and review.
With the Encumbrance Management interface users can view budgets, receive a
warning when requisitions are over budget and route for approval based on
requisitions exceeding the budget.
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| When Needed: |
- We use encumbrance accounting and need to have a real-time method for tracking expenses and obligations against a budget
- We need the ability to "encumber" obligations that we have ordered but not yet received to ensure that we don't exceed our budgets
- We're a governmental unit and, by law, cannot spend more than our annual appropriation amount
- We receive grants for specific programs and want to make sure that we don't spend more than the grant amount on that program
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