Not for Profit | Paramount Technologies

NOT FOR PROFIT

Non-profit organizations (NPOs) are under increasing pressure to simplify and unify business processes, deliver new and innovative constituent services, comply with changing mandates, and improve mission delivery performance.

Procurement in NPOs is governed by policies designed to ensure the cost-effective procurement of quality supplies and services while limiting the opportunity for misappropriation of funds. These policies — no conflict of interest, no purchase of items for personal use, no receipt of gratuities, no purchase of items not approved in the budget, document cost analysis, contract with the winning bidder, contractor evaluation and others — require an eProcurement solution that will help NPOs improve efficiency and accountability.

How Employee Workforce Automation Can Help

Paramount’s WorkPlace Suite helps NPOs constrain costs and improve efficiency and accountability:

Ability to track requisitions against budgets, receive warnings if over budget and route for approval based on a requisition line item exceeding the budget
Robust approval process that allows routing to an unlimited number of approvers based on criteria such as $ amount, department, GL Account, etc. and allows the items to be fully approved before creating a purchase order
NPOs are typically required to get 3 or more bids/quotes on requested items; with RFQ you can send requisitions to multiple vendors with an email notification, vendors can complete quotes online, and all quotes can be reviewed and awarded based on defined criteria
Ability to track requisitions against contracts that have been established with vendors and enforce special pricing that has been negotiated with the vendor
Documented auditable process