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Reduce direct and indirect purchasing costs, increase
control
over business transactions, and streamline
the
employee management and procurement processes |
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WorkPlace eProcurement is a robust web-based
eProcurement solution that allows organizations to
automate the complete procure-to-pay cycle – from
product selection, requisitioning, approval and ordering
to delivery, receipt and financial settlement. The suite
includes applications for requisitioning,
PunchOut via cXML, check request, budget compliance, RFQ,
purchase order
generation, receiving, invoice matching and vendor contract
enforcement with approval workflow throughout the entire
process. |
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With an eProcurement solution in place, organizations empower their users throughout the enterprise: |
- Requesters get the convenience and efficiency of easy self-service for requisitions and check requests
- Managers are able to manage by exception and accelerate approvals with automated workflow
- Buyers can focus on building strategic supplier relationships to reduce costs
- Payables maintains control over expenditures
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| Benefits |
- Eliminate error-prone paper-based processes
- Reduce requisition-to-order costs and cycle time
- Control maverick spending
- Manage by exception - ensure that your purchases adhere to your policies
- Ensure Sarbanes-Oxley compliance with a complete audit trail of transactions
- Enable your procurement professionals to focus on strategic tasks
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Huge savings are what
prompt companies to invest in eProcurement. These savings
come not only from more rational decisions, but also
from simplified purchasing processes and lower
transactions costs. A company can expect to
save between 5% and 15% of their total procurement spend
and start seeing results in six to nine months. A
company that spends $500 million a year could save
between $40 million and $60 million annually. |
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Traditional/Manual |
eProcurement |
| Price of materials and services |
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5% to 10% reduction |
| Purchase and fulfillment cycles |
7.3 days |
2 days |
| Administrative costs |
$107 per order requisition |
$30 per order requisition |
| Inventory Costs |
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25% to 50% reduction |
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- Source: Aberdeen Group |
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| Universal Procurement |
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WorkPlace eProcurement can be used to streamline the
acquisition of all types of goods and services, both the
direct procurement of raw materials and production
goods, and the indirect procurement of maintenance,
repair and operating (MRO) supplies as well as capital
goods and services. |
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| Powerful User Requisition Entry |
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WorkPlace eProcurement offers a user-friendly, web-based
way to submit requisitions that increases productivity
and satisfaction. WorkPlace eProcurement acts as the
web-based front office component of your existing
purchasing system. With integrated cXML PunchOut
capabilities, employees are empowered to shop your
vendor catalogs for production and non-production
requirements without changing their shopping habits.
They can define their requisition requirements by
searching vendor catalogs or by using several user
defined fields to enter non-standard items. Requisition
Baskets can speed the creation of new requisitions and
provide greater process control by eliminating redundant
data entry. A flexible and easy-to-use internet search
system helps users find the data they are looking for
quickly, and on-line context-sensitive help is available
at all times. |
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| Approval Routing |
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WorkPlace eProcurement includes an easy-to-use approval
interface that even the casual system user can operate
with little training. The approval screen makes it easy
for managers to quickly review the requisitions in their
queue. On-line drill-down options allow approvers to
review requisitions at a summary or line-item level.
Approvers can click within their notification messages
to open the easy-to-use approval system, preloaded with
the items in their queue. Email notifications ensure
timely approval and employee event notification through
an entirely paperless system. |
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| Configurable Approval Control |
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WorkPlace eProcurement offers configurable business
rule-driven application functionality that can be
tailored to how you do business using a flexible, easy
to administer approval routing system based on your
business rules. The approval system can handle any
approval structure and organizational hierarchy. User
profiles can be used to control what data employees have
access to, which information is required to create a
requisition and to limit the amount and type of
spending. User profiles act like a desktop manager,
ensuring your business rules are enforced throughout the
procurement process. WorkPlace eProcurement can use
employee and department relationships together with
requisition line item attributes such as price, item
commodity and budget status to control approval routing.
You can enforce departmental, divisional and corporate
approvals with multilevel approval lists, and there is
no limit on the number of levels of approval. |
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| Comprehensive Status Monitoring |
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A simple and intuitive user dashboard concept enables
employees to see their current activities at a glance.
Employees and approvers can view the status of a
requisition on-line and in real-time throughout its
lifetime from entry to approval to final processing.
Employees and approvers can receive email-based alerts
and reminders for Pending Approvals, Approved,
Disapproved and Processed enabling them to keep as
informed as desired. Intuitive Navigation Controls allow
for easy viewing of current and archived requisitions.
Administrators can add custom reports and enable
controlled report access by user. |
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| Global Business with Multicurrency and Multi-language Capabilities |
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WorkPlace eProcurement is a true enterprise-class
solution that can support your global business. Fully
integrated multicurrency and multi-language support
means that employees can transparently requisition from
suppliers in multiple countries, increasing sourcing
flexibility and reducing costs. |
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| ERP System Integration |
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WorkPlace eProcurement incorporates requisition entry
interfaces that enable you to work in a real-time
environment and leverage your investment in your
existing accounting or ERP system. |
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| Enhanced Sarbanes-Oxley Compliance |
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Under Section 404 of Sarbanes-Oxley, companies must
document all internal processes that could affect the
bottom line. These can include the flow of work related
to travel expenses, accounts payable, procurement and
even quality assurance. Sarbanes-Oxley also demands that
companies identify possible risks - such as the
potential for fraud or substandard parts, create
controls to mitigate each threat, and document those
controls. WorkPlace eProcurement provides tight
process control over, and documentation of, the entire
procurement process. |
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| Designed for Enterprise-Wide Compatibility |
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WorkPlace eProcurement is written entirely in Microsoft
.NET making our web-based functionality easy to deploy
across the entire enterprise. Clustered web server
support enables larger installations to improve
efficiency. An integrated procurement document
repository ensures that all procurement documents are
retained and accessible. Tight integration with the
underlying Microsoft SQL relational database delivers
scalability and fast transaction processing. |
