WorkPlace Vendor Portal is a hosted solution that provides external Vendor Access from a secure offsite server without compromising internal network security or adding additional IT resource requirements.  WorkPlace Vendor Portal is offered as a “Software as a Service” option for WorkPlace eProcurement and is priced on a subscription basis.

The WorkPlace Vendor Portal resides offsite on a secure server and all communications between the WorkPlace application and the Vendor Portal are via a secure SSL link.  Your approved vendors can respond to your RFQ with a simple click on a link automatically emailed to them by RFQ Portal.  RFQ Portal automatically synchronizes these RFQ bids with WorkPlace via the secure SSL link without the vendors accessing your internal network.

RFQ Integration

You determine which vendors and vendor representatives are authorized to bid on your RFQ.  When processing the RFQ, WorkPlace assigns and displays a uniquely generated RFQ number for each recipient vendor.

When the RFQ is submitted to the vendor(s), each authorized vendor representative receives an email with a link to the portal.  Once logged in, the vendor representative can select any open RFQ they are authorized to bid on, then select each line and fill in their information.  As each line in the RFQ is responded to, a green checkmark is helpfully displayed in the “Replied” column.
WorkPlace automatically, transparently and securely synchronizes the data from the RFQ Portal with the data on your own WorkPlace server.  The WorkPlace Administrator can configure how frequently this synchronization occurs.  With synchronization, RFQ information provided by the vendors is integrated into the RFQ session, and any changes to vendor representatives’ profile information is transferred and synchronized with WorkPlace.