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Oct 6 - 8, 2014
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Purchasing

Reduce direct and indirect purchasing costs,
increase control over business transactions, and
streamline the procurement processes

WorkPlace Purchasing is a robust, fully featured eProcurement solution with multiple deployment options for automating an online, paperless procure-to-ERP process. WorkPlace Purchasing supports your Buyers efforts to review requisitions, obtain quotes, manage vendors, create purchase orders, and receive goods or services.

Realize the Immediate Benefits of WorkPlace Purchasing:

    Measurable cost savings:
  • Decrease administrative cost versus paper or Excel-based processes
  • Reduced purchase and fulfillment process times by up to 75%
  • Recognize 5-10% price reductions through improved purchasing contract compliance
  • Enhanced procurement management with consolidated purchases and quantity discounts
    Stronger operational and audit controls:
  • Expedited approval workflows with audit trail to ensure compliance and segregation of duties
  • Improved user experience with role tailored Interfaces that enforce processes and reduce Errors
  • Decentralized access to reduce dual entry, errors and increase data integrity with fewer errors
  • Sarbanes-Oxley compliant process controls and audit trails
  • Advanced purchasing tolerance controls and workflow for 2-Way and 3-Way Match Processes
    Improved visibility and decision-making:
  • Improved project and budget management with real time budget enforcement
  • Up-to-date visibility to vendor contracts
  • Central, enterprise-wide purchasing data for detailed analytics, dashboards and performance metrics

Buyer Review of Requisitions

WorkPlace assigns approved requisitions to buyers and supports their efforts to
  • Fulfill requisitions from available inventory from any location and automatically generate requisitions for needed inventory replenishment
  • Automatically create purchase orders – paper-based, by fax, e-mail or electronic through PunchOut or the Vendor Portal
  • Combine multiple requisitions in Review to assign to a preferred vendor contract
  • Approve a new vendor
  • Issue a Request for Quote directly to the vendor or though the WorkPlace Vendor Portal
  • Receive ordered goods and services from any location
  • Secure and enforcing purchasing commitments with robust change order management
  • Monitor purchase order status with dashboards, analytics, detailed audit logs, inquiries and reports

Multi-Company

The centralized multi-company and inter-company capabilities of WorkPlace, not available in many ERP solutions, allow purchasing to be consolidated and assigned to purchasing agents across the entire organization to eliminate duplicate or redundant purchases and take advantage of economic order points and volume discounts.

Configurable Approval Routing Workflows

WorkPlace eProcurement includes an easy-to-use approval system with unlimited approvals customized to your business rules, roles, and your organization structure.

Configurable approval rules can be based on your approval criteria such as amount, department, budget, project, and vendor, with no limit on number and levels of approvals. Approvers have many convenient ways to review transactions: web browser, e-mail, and mobile.

Track Purchases and Projects

Track purchases against multi-level projects and budgets in real-time, without expanding your chart of accounts.

ERP System and ISV Technology Partner Integration

WorkPlace eProcurement incorporates requisition entry interfaces that enable you to work in a real-time environment and leverage your investment in your existing accounting or ERP system and add-on software from ISV technology partners.



Solutions ERP Integration Features ERP Interfaces Partners
Requisition - Procurement
Requisition
Purchasing

AP Invoice Automation
Check Request
Vendor Invoice Portal

Materials Management
Inventory

Project Timesheets

Travel and Expense
Travel
Expense
Microsoft Dynamics GP
Microsoft Dynamics NAV
Microsoft Dynamics SL
Microsoft Dynamics AX
Sage 100 ERP (MAS 90 & 200)
Sage 300 ERP (Accpac)
Sage 500 ERP (MAS 500)
Blackbaud
Epicor
SAP/ Oracle

Cloud / SaaS
Software as a Service

Mobile
Mobile Approval
Mobile Entry
Punchout / cXML
Request for Quote
Vendor Approval
Vendor Contract
Invoice Matching
Approval Workflow
Barcode Scanner
Budget Manager
GL Distributions

Partner Features
Binary Stream Integration
Diamond Municipal Integration
KwikTag Integration
PaperSave
WennSoft Integration
Worktech Interface
PO Change Order
Receiving
Inventory Fulfillment
Inventory Replenishment

Global Solutions
Multicurrency Interface
Multi-Company/Intercompany
Language Engine Template
Role-Based Security/Approval
Dashboard Metrics & Reports
Authorized Resellers
Technology Partners
Punchout Integration Partners
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