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Purchasing

Reduce direct and indirect purchasing costs,
increase control over business transactions, and
streamline the procurement processes

WorkPlace Purchasing is a robust, fully featured eProcurement solution with multiple deployment options for automating an online, paperless procure-to-pay process. WorkPlace Purchasing software is designed to complement any organization’s purchasing policies by providing a centralized, web-based interface for all purchasing activities across the organization, providing the tools to improve the purchasing process. The WorkPlace Purchasing system leverages complete Vendor Contract, Project and Budget enforcement to ensure tight cost control, compliance and reporting analytics. The centralized multi-company and inter-company capabilities of WorkPlace, not available in many ERP solutions, allow purchasing to be consolidated across the entire organization to eliminate duplicate or redundant purchases and take advantage of economic order points and volume discounts.

WorkPlace Purchase Orders can be automatically created from approved WorkPlace Requisition and Request for Quote workflows or created quickly and easily based on previous Purchase Orders or simple selection of desired vendor and the materials or services to be purchased within the secure, user-definable web-based interface. Purchase Orders can be entered and maintained from anywhere across the organization by assigning purchasing agents through WorkPlace security without needing access or costly user licenses for the underlying ERP solution. Purchasing commitments are secured and enforced through the robust Change Order management functionality and flexible, configurable business rule-driven approval workflow.

Once a Purchase Order or Change Order has been entered, WorkPlace Purchase Orders can be automatically routed through unlimited approval levels and paths and email notifications are sent to approvers with the details they need to review and the ability to approve immediately online or through the WorkPlace Mobile interface. WorkPlace dashboards and analytics provide visibility to Purchase Order status throughout the process and the detailed audit logs, inquiries and reporting ensure complete compliance with purchasing authorizations. Approved Purchase Orders can be issued to Vendors through traditional printing, faxing or automatically transmitted electronically through email or cXML to further decrease processing times.

Realize the Immediate Benefits of WorkPlace Purchasing:

  • Decrease direct costs of paper-based or offline Purchase Order processing and approvals
  • Reduced purchase and fulfillment process times by up to 75%
  • Recognize 5-10% price reductions through improved purchasing contract compliance
  • Enhanced procurement management with consolidated purchases and quantity discounts
  • Advanced purchasing tolerance controls and workflow for 2-Way and 3-Way Match Processes
  • Expedited approval workflows with audit trail to ensure compliance and segregation of duties
  • Improved user experience with role tailored Interfaces that enforce processes and reduce Errors
  • Central, enterprise-wide purchasing data for detailed analytics, dashboards and performance metrics
  • Decentralized access to reduce dual entry, errors and increase data integrity with fewer errors
  • Improved project and budget management through real time budget enforcement
  • Completely web-based Solution for ease of access and deployment

WorkPlace Receiving further empowers the workforce by providing decentralized purchase order receiving capabilities within the common WorkPlace web-based interface regardless of physical location. Based on the user or role based security, employees are able to enter receiving transactions manually or automatically through a wizard driven interface for their designated purchases, sites or locations, automatically notifying requisition originators through email that their items are available. The full integration within WorkPlace provides the controls to eliminate receiving errors and the advanced routing engine will automatically route quantity and unit price variances for approvals based on configurable tolerance settings to match any business requirement. Used in combination with WorkPlace Invoice Matching, the WorkPlace Procurement supports 2-Way and full 3-Way matching processes with automated tolerance approvals and full audit trail at every stage of the procurement process.


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Requisition - Procurement
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