WorkPlace empowers your workforce and extends the reach of your invoicing software to allow invoices to be entered and captured from any location at the point of receipt for paperless processing, storage and approval workflows. Paramount leverages the existing power of the WorkPlace Suite for fast and affordable invoice automation solutions that augment your existing ERP investment without paying for costly invoicing software alternatives.
WorkPlace provides a suite of products designed to accommodate every level of paperless invoice automation within an organization. WorkPlace empowers the workforce to provide a centralized secure web-based interface and process for invoice entry, matching or check requests with integrated document capture from any location across the organization. The fully configurable workflow engine ensures that approvals are expedited and fully tracked for compliance and analytical reporting. Fully approved transactions then seamlessly integrate critical business information to the ERP in real time. The centralized repository of invoice data with unlimited attachment capabilities ensure users have a centralized place to obtain invoice detail, status and analytics for management reporting.
Realize the Immediate Benefits of Invoice Automation:
- Decrease direct costs of invoice processing, document transporting and storage, lost discounts
- Increase efficiencies through reduced cycle times of 20-30% with reduced late payment costs
- Immediate and centralized access to document status throughout the entire AP process
- Advanced purchasing tolerance controls and workflow for 2-Way and 3-Way Match Processes
- Centralized document retention and security
- Expedited approval workflows with audit trail to ensure compliance and segregation of duties
- Enterprise-wide data is centralized for detailed analytics, dashboards and performance metrics
- Decentralized access to reduce dual entry, errors and increase data integrity with fewer errors
- Enhanced cash management by eliminating late payment charges and increasing AP discounts
WorkPlace Invoice Matching is the solution of choice for organizations with robust purchasing policies. With full support for 2-way and 3-way match processed, WorkPlace provides the controls to eliminate invoice discrepancies and the advanced routing engine will automatically route variances for approvals based on configurable tolerance settings to match any business requirement. The streamlined Check Request feature compliments the WorkPlace Suite by providing a common interface for the decentralized entry and routing non-PO related invoices without needing access to the ERP solution.
Paramount WorkPlace offers a number of features to provide organizations the tools to adapt and grow as they define their invoice automation strategy at every level.